Job Description
BOOKKEEPER
POSITION SUMMARY:
The Bookkeeper directly supports the Finance Department through the daily administration and maintenance of the accounts payable, accounts receivable, and bank deposit reconciliation.
ESSENTIAL RESPONSIBILITIES:
To perform this job, an individual must perform each essential function satisfactorily with or without reasonable accommodation.
Accounts Payable and Receivable:
Prepare, post, verify, and record incoming payments and transactions related to accounts receivable.
Match vendor invoices to purchase orders and receiving documents; accurately code invoices to the appropriate general ledger account.
Enter invoices into the accounts payable system promptly and accurately and maintain orderly and accurate accounts payable files.
Prepare timely payment of vendor invoices to capture all available discounts, print checks, match checks to proper supporting documentation, and ensure timely mailing.
Reconciliation and Record Maintenance:
Reconcile monthly statements and transactions, including the monthly bank reconciliation.
Gather and file receipts related to the monthly credit card invoice, reconcile the invoice with expenses, and report any discrepancies to the appropriate person or department.
Assist with bank deposits as needed.
Client and Vendor Communication:
Communicate with clients and vendors to resolve outstanding obligations or discrepancies via phone, email, and in-person interactions.
Draft correspondence for standard past-due accounts and collections, identify delinquent accounts, and contact account holders to request payment.
Research customer discrepancies and past-due amounts and prepare reports regarding the status of customer accounts as requested.
Payroll and Benefits Assistance:
Assist with payroll as requested.
Support employee enrollment in the group health insurance plan, including setting up proper deductions in payroll if needed.
Assist with employee enrollment in the 403(b) plan, including setting up proper deferrals in payroll if needed.
Other:
Interface and communicate effectively with colleagues at all levels.
Thrive in a highly collaborative, mission-driven culture.
Maintain regular and reliable attendance and participate in four special events with the team.
Perform other duties as assigned.
REQUIRED SKILLS AND ABILITIES:
Must be detail-oriented and organized with the ability to perform duties under pressure, prioritize workload, and meet deadlines in a timely manner.
Strong verbal and written communication skills required.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, decimals, and percentages.
Microsoft Office Suite proficiency.
General knowledge of computer applications for the frequent use of electronic mail, word processing, data entry, spreadsheets, graphics, etc.
Ability to understand, read, write, and speak English.
Ability to successfully write reports, business correspondence, and policy.
Moderate reasoning skills, including the ability to apply logical thinking to define problems, gather relevant data, establish facts, draw valid conclusions, and take appropriate action.
Must have the aptitude and ability to self-direct work.
Must be able to handle multiple, simultaneous tasks effectively and efficiently.
Ability to effectively present information, respond to questions, and professionally interact with managers, employees, clients, vendors, and the general public.
Must effectively convey ideas, images, and goals to a diverse group of personalities.
Ability to work irregular hours and weekends.
Demonstrates a strong understanding of accrual accounting principles.
EDUCATION AND EXPERIENCE:
High School diploma or equivalent.
Minimum of 3 years bookkeeping experience.
Location: Franklin, TN
Salary: $58,000-62,000 per year
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