Job Description

Job Description

Job Description

Position Title: Administrative Coordinator- Conference and Event Planning

Pay 6

Salary: $24/HR

Other Forms of Compensation: Benefits

Become part of Restaurant Associates, the industry’s leading provider of dining and event catering for some of the nation's most prestigious museums, performing arts centers and corporations! Voted Glassdoor's Employee Choice Awards - Best Places to Work in 2021, This is R/A !

Job Summary

As an Administrative Coordinator- Conference and Event Planning, you will ensure successful delivery of all services for meetings and conferences by coordinating with clients, vendors and coworkers.

This position requires Monday through Friday availability from 8:30am- 5pm.

Key Responsibilities:

• Manage all reservations and bookings for conference and event spaces, ensuring accuracy and availability.
• Conduct daily follow-up calls ("call-arounds") to confirm meeting details and any last-minute adjustments.
• Coordinate event menus with clients and the food service manager, ensuring alignment with client expectations and operational capabilities.
• Maintain and update event information in the event management database, ensuring data accuracy and timely updates.
• Communicate effectively with key operational departments, including Front of House (FOH), Back of House (BOH), and Audio-Visual teams, to ensure seamless event execution.
• Conduct pre-event checks in all conference rooms to verify Polycom/AV setups and other technical requirements.
• Ensure Audio Visual equipment is set up according to client standards and specific event needs.
• Oversee room setups, ensuring layouts and configurations align with the client's specifications and event details.
• Finalize event planning details with clients and distribute comprehensive information to all relevant departments.
• Provide business center services upon request, such as printing, copying, and office-related tasks.
• Run end-of-day reports to track event progress and department performance.
• Enter guest names into the security system, coordinating visitor access as necessary.
• Perform additional administrative duties and special projects as assigned.

Preferred Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Two years of experience in event planning, hospitality, or a related administrative role.
• Proactive approach to anticipate client needs and adapt to changes in business or event requirements.
• Ability to stay informed about industry trends and share relevant information with the team to enhance service delivery.
• Exceptional customer service skills, with a focus on professionalism and responsiveness.
• Ability to maintain a calm and positive demeanor in a fast-paced, high-pressure environment.

Associates at Restaurant Associates are offered many fantastic benefits.

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Applications are accepted on an ongoing basis.

Restaurant Associates maintains a drug-free workplace.

Apply to Restaurant Associates today!

Restaurant Associates is a member of Compass Group USA

Click here to Learn More about the Compass Story

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.

Req ID: 1398988

Restaurant Associates

Leah Curry

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