Job Description

Job Description

Job Description

• PROPERTY MANAGEMENT

• Greet and welcome guests as soon as they arrive at the office

• Direct visitors to the appropriate person and office

• Answer, screen and forward incoming phone calls

• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

• Provide basic and accurate information in-person and via phone/email

• Receive, sort and distribute daily mail/deliveries

• Maintain office security by following safety procedures and controlling access via the reception desk

• Replenish front office supplies and keep inventory of stock

• Update calendars and notify staff of meetings

• Arrange showings, and maintain calendar for appointments

• Keep updated records of Maintenace receipts and rental payments if needed

• Perform other clerical receptionist duties such as filing, photocopying, transcribing, faxing, posting to Facebook and Instagram.

• Light housekeeping at close of business

• This role may require flexible hours, so flexibility is required.

• Other duties as assigned by Management

Position requires the ability to deal well with people and get them to feel comfortable quickly. In addition, it requires the following skills: professional appearance and demeanor, good organizational and verbal skills, strong customer service representation, assertiveness, ability to sell and promote the company, ability to read and write English fluently and the ability to accurately perform basic to intermediate mathematical functions. A proficiency on the following office equipment is required: the ability to use general office equipment, including but not limited to: multi-line phone system, copy machines, fax machines, mailing scale, filing cabinets, shredder; in addition to being proficient on a computer, and MS Windows applications (Word, Excel, Outlook, etc.) and to enter data into the computer and generate printed and electronically submitted reports.

Duties: A Full-time position 40 hours a week, plus emergency on call.

*train, and supervise maintenance, grounds and cleaning technicians

and on-site managers. *Maintain a maintenance system of forms and paperwork for follow-ups. *Organize and prioritize all work orders, make readies, employee time cards

and paperwork. *Review maintenance employees and on-site managers work. Review make

readies and ensure and confirm units are ready for rental after vendors have

completed their assignments. *Coordinate with accounts receivables and operations for scheduled evictions. *Collect laundry money from list of properties.

*Prepare a planning calendar with the assistance of operations for make

readies and special projects, in order to secure work process and

completion dates. *Assist the office and operations in handling complaints by tenants, owners, managers or other vendors and correct complaints and problems.

*Purchase all necessary supplies and handle cost control and eliminate

waste of supplies and finances. *Coordinate and supervise vendors, government agencies and other city and county offices for routine inspections and special projects for properties.

*Inspect vacancies apartments after move-out and complete a walk through

paper for make ready supplies. *Before move-ins prepare forms for damages to unit and give to accounts receivable for adjustment of deposit refund. *Maintain a labeled key system and re-key required doors.

Season to Season Contracting

Company Description

Season to Season Contracting

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