Job Description

Client Overview: Our client, a popular beauty brand, is seeking an Office Manager/ Executive Assistant to join their team.

Role Overview : Seeking a highly organized and proactive Office Manager/ Executive Assistant to support our office operations and executives. The ideal candidate will be a self-motivated, detail-oriented individual who thrives in a dynamic, fast-paced environment. This role involves multitasking, handling confidential information, and providing comprehensive administrative support.

Office Manager/ Executive Assistant Responsibilities:

• Manage executives’ calendars, scheduling meetings, travel arrangements, and appointments.
• Prepare and organize meeting agendas, notes, and materials.
• Handle sensitive and confidential information with discretion.
• Coordinate and prepare presentations, reports, and correspondence.
• Oversee day-to-day office operations, ensuring a smooth workflow.
• Order office supplies, maintain inventory, and manage relationships with vendors.
• Ensure office cleanliness, safety, and organization, handling facilities management as needed.
• Maintain filing systems, both physical and digital, ensuring all records are up-to-date and accessible.
• Assist with financial tracking and budgeting, including invoicing and expense reporting.

Office Manager/ Executive Assistant Qualification:

• Proven experience as an administrative assistant, office manager, or executive assistant
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace.
• High attention to detail and accuracy.
• Ability to handle sensitive and confidential information.
• Strong time management skills and the ability to prioritize tasks effectively.

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