Office Coordinator Job at Nortia Staffing - Human Resources, Accounting and Administra..., San Diego, CA

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  • Nortia Staffing - Human Resources, Accounting and Administra...
  • San Diego, CA

Job Description

We have a fast paced Tech company in San Diego, CA seeking a strong Office Coordinator on a part-time basis.

Pay is $28/hr

This role would be sitting at a busy front desk and would need to juggle visitors along with doing other related work.

This is 100% onsite and NOT a remote role.

Hours are 1-6pm Monday-Friday

This role is temp to hire!!

Responsibilities

  • Direct incoming calls and communications
  • Meet and greet clients, visitors and all levels of staff
  • Support guest needs, e.g. on-site parking during meetings, transportation arrangements
  • Coordinate conference room assignments for meetings and presentations
  • Maintain and oversee office appearance and organization: conference rooms, receptionist area, supply rooms, and general office areas
  • Order meals for business meetings
  • Order office supplies
  • Interact and follow up with building personnel, including building superintendent and janitorial service, as well as office vendors to ensure timely repair and maintenance of facilities
  • Keep petty cash box for miscellaneous expenses and reconcile monthly
  • Handle incoming and outgoing mail and courier deliveries, including Certified Mail, FedEx and UPS
  • Provide general administrative support to the investment team
  • Oversee and maintain the investment teams’ calendar; schedule meetings, appointments, calls, travel (international & domestic), and conferences; create itineraries and agendas
  • Prepare expense reports for the investment team
  • Assist in the preparation of materials for meetings and presentations
  • Assist with other related clerical duties such as scanning, photocopying, faxing and filing documents
  • Assist in organizing special events
  • Reconcile credit card statement
  • Draft letters, memorandums, and proofread when needed
  • Provide back-up support to the Administrative Assistant

Requirements

  • Regular working hours
  • One year of administrative experience
  • Associate’s degree or two years of related experience; college degree strongly preferred
  • Advanced proficiency in Microsoft Office Suite
  • Professional appearance
  • Strong ability to multi-task and adeptness at managing time
  • Excellent verbal and written communication skills
  • Client service oriented
  • Maintain flexibility and adaptability as assignments or support roles change with the Firm's needs
  • Take initiative for the Firm’s needs within the scope of duties
  • Must be team oriented and able to work collaboratively with Administrative team and all personnel
  • Act as the go-to person for the office
  • Take initiative to improve work efficiency and the work environment
  • Gmail for calendaring
  • Being able to lift up to 25 pounds (loading soda and office items from Costco)

Job Tags

Temporary work, Part time, Monday to Friday,

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