Executive Personal Assistant Job at Career Group, Manhattan Beach, CA

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  • Career Group
  • Manhattan Beach, CA

Job Description

Our client, a boutique real estate development firm, is seeking a skilled Executive and Personal Assistant to support the Managing Director.

Real Estate Development Firm: Executive and Personal Assistant to Managing Director

Salary Range: $80,000 - $130,000 + discretionary bonus

Location : Manhattan Beach, Onsite

Hours : 8:30 am - 5:30 pm

About the Role:

We are seeking a highly organized, proactive, and resourceful Executive/Personal Assistant to provide comprehensive support to the Managing Director while overseeing day-to-day office operations. This dynamic role requires exceptional attention to detail, a high level of discretion, and the ability to manage multiple priorities efficiently in a fast-paced environment. You will act as the right hand to the executive, as well as the go-to person for ensuring smooth business and personal operations.

Responsibilities:

Executive Support

  • Prepare and edit documents, reports, agendas, and presentations
  • Take notes during meetings and follow up on action items
  • Handle confidential information with discretion and professionalism
  • Track important deadlines and assist with project management

Personal Assistance

  • Coordinate personal appointments, reservations, travel, and events
  • Assist with household staff communication and scheduling
  • Run occasional errands and manage online/personal purchases

Office Management

  • Oversee the day-to-day operations of the office; maintain a clean, stocked, and organized workspace
  • Liaise with vendors, service providers, and building management
  • Order office supplies, equipment, and refreshments
  • Coordinate team events, celebrations, and offsites
  • Onboard new hires and help implement office systems and procedures

Special Projects & Process Improvement

  • Step in on ad hoc projects and provide support across departments when needed
  • Support preparation for investor updates, lender requests, or acquisition due diligence.
  • Help build and improve internal tracking tools and workflows in Excel, Smartsheet, or other platforms.

Preferred Qualifications:

  • 3+ years of experience as a Personal Assistant, Executive Assistant, or Office Manager
  • Exceptional organizational and time management skills
  • Strong written and verbal communication skills
  • Ability to anticipate needs and exercise sound judgment
  • Comfortable managing both professional and personal tasks
  • Proficiency in Microsoft Office, task/project management tools (Smartsheet or Monday.com ), and calendaring systems
  • Discreet, trustworthy, and calm under pressure
  • Flexible and adaptable to ever-changing priorities
  • Positive, proactive and solutions-oriented attitude
  • Comfortable in a fast-paced, growing company environment with shifting priorities
  • Eagerness to learn the real estate business and take on more strategic and analytical tasks over time

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate . Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

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Job Tags

Flexible hours, Shift work,

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