Job Description

Job description: Executive Assistant for Tech Startup

$85,000-$105,000 + benefits

Santa Monica, onsite

Our client, a fully funded tech startup, is seeking a highly organized and proactive Executive Assistant who thrives in fast-paced environments and enjoys being a key support partner to leadership. The ideal candidate is energized by problem-solving, ensuring smooth operations, and being the go-to person. This is a great opportunity with lots of potential to grow with an amazing and collaborative environment!

Key Responsibilities:

• Provide high-level administrative support to executive leadership and operations team
• Own calendar management, meeting coordination, and travel planning
• Prepare agendas, track action items, and ensure follow-ups are completed across key meetings
• Support recruiting logistics, including job postings, candidate scheduling, interview coordination, and visit planning
• Manage confidential documentation related to HR, legal, compliance, and operations
• Coordinate contract workflows, handle document execution via DocuSign, and track compliance items
• Serve as a liaison between internal teams and external vendors
• Support onboarding, team culture activities, and internal communications

Qualifications & Desired Skills

• 2+ years of experience in executive support or administration
• Strong multitasking and prioritization skills, with the ability to juggle competing deadlines
• Excellent written and verbal communication skills; confident in drafting professional correspondence and organizing team updates
• Comfortable handling confidential information with discretion

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

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