Call Center Rep Inbound Inter
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How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
Responds to a high volume of telephone inquiries about the school or clinic's services by following standard scripts and procedures. Investigates and resolves complaints. Uses a computer system to track questions and answers as well as enter or check the status of appointments. Applies some advanced skills to the position within assigned functional area. Duties and tasks are frequently nonroutine. Resolves most questions and problems, and refers only the most complex issues to higher levels. Works under minimal supervision. Under FLSA, incumbents in this position are nonexempt.
Responsibilities *
Telephone Triage (40%)
Manage a high volume of telephone inquiries for Dentistry using standard scripts and procedures, resulting in the scheduling of appointments.
Collects accurate and complete data for documentation of all customer interactions.
Secures demographics, guardian and emergency contacts, guarantor and insurance coverage information
Responds to inquiries submitted via email or electronic health record system.
Transfer phone calls not handled by the centralized call center to the appropriate department
Appointment Setting (40%)
Schedules appointments accurately and completes all pre-registration tasks (using the MiDent system-Future EPIC).
Reschedules and/or cancels appointments; communicates with patients/families and departments/clinics as needed.
Investigate and resolve issues related to appointments.
Review daily work queues to ensure the accuracy of appointment information and completion of needed appointments.
Explain the referral process if required and provide information on how to navigate the process to the patient.
Schedule initial consult appointments
Schedule referral patients or pre-doc clinic once a provider has been identified
Send Registration link
Providing support resources to Patients (20%)
Identify interpretation services as needed for appointments.
Provides directions/maps, and parking instructions via email or hard copy
Notifies appropriate leader, clinic or provider if is needed to resolve customer complaint/concern
Perform a variety of miscellaneous job responsibilities pertinent to the workflow of the position.
Receives complex questions and problems from peers and troubleshoots issues as they arise
Required Qualifications *
High school diploma or GED
1+ year of work experience in a call center environment, patient scheduling, or health care registration.
Competent in using technology such as handheld computers, word processing, data entry, spreadsheets, and email.
Must be able to maintain confidentiality with respect to patient information.
Must exhibit a professional and positive image and disposition when interacting with patients, departmental staff members, and allied health professionals.
Excellent Acceptable attendance record
Desired Qualifications *
Work Schedule
This is a hybrid position, 8:00 a.m. to 5:00 p.m., Monday through Friday.
Training will be on-site for a minimum of three weeks. Once you've successfully completed training, the position will be off-site, with a rotation to on-site work once a month. On-site anytime as needed.
Work Locations
This position is located in the School of Dentistry at 1011 N University Ave
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Job Detail
Job Opening ID
269039
Working Title
Call Center Rep Inbound Inter
Job Title
Call Center Rep Inbound Inter
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Hybrid
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
School Dentistry
Department
DENT Patient Services
Posting Begin/End Date
9/25/2025 - 10/02/2025
Salary
$38,000.00 - $43,000.00
Career Interest
Administration
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