Job Description

Job Description and Duties

Under the General Supervision of a Senior Transportation Engineer, the Journey level Associate Governmental Program Analyst reviews and analyzes the status of projects in the Office of Construction including updating monthly Construction Program Project Management (PPM) project status meeting; collect and compile OCTA related construction projects, coordinate and host OCTA monthly meetings via Microsoft Teams or Webex; leads the construction kick-off and close-out meeting process; analyzes and reports on resources for various units in the office of construction; gathers information and responds to inquiries regarding projects, staffing; maintains and tracks overtime usage; facilitates and administers the interview process, confidentially; assists in administration of the District's Construction Partnering Program; responds to inquiries on past consultant contracts; assists to maintain information current on the Office's Internet site. performing analysis, calculations, sorting, filing, photocopying and related duties; Works cooperatively with team members and supervisors to identify innovations that will increase productivity reduce cost and maintain or improve quality.

PARF# 12-5-238 / JC-461181

Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

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Working Conditions

Position located at 1750 E. 4th St #100, Santa Ana, Orange County.

While at the base of operation, the incumbent will work indoors in a climate-controlled office under artificial lighting. Activities  include, but are not limited to, sitting for prolonged periods of time while using the telephone, keyboard, and video display  terminal. Keyboard use will be approximately 75% of the time. There will be occasional fluctuations in building temperature. The work site may have limited viewing access to the outdoors and the incumbent may be assigned cubicle space as a base of operation. The incumbent may periodically attend meetings and/or training outside the office. Work hours will be set sometime between 7:00 am and 5:00 pm.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Special Requirements

• Possession of a valid driver’s license is required when operating a state owned or leased vehicle.

• Statement of Qualifications (SOQ) is required. Failure to submit a Statement of Qualifications will disqualify candidates from the hiring process.

Statement of Qualifications (SOQ) is a discussion of how an applicant's education, training, experience, and skills meet the criteria in the duty statement and qualify the applicant for the position. Please include a 1 page, 12-point font, SOQ that answers the prompts below. Resumes and cover letters will not take the place of the SOQ. Failure to include and complete the SOQ may result in disqualification for interview. 

1. Explain any experience you may have with confidential work.

2. Explain your experience in managing multiple tasks and competing deadlines. How did you organize, plan, and prioritize your work, and what tools did you use to accomplish these tasks?

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: or  . Please redact birthdates and social security numbers.

Benefits

to view the Benefits Summary for Civil Service Employees in the State of California.

Important Applications Instructions

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-461181), PARF# 12-5-238 and title of the position (Associate Governmental Program Analyst) must be included on the STD. 678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be  excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  • Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.

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