Job Description
Job Description The primary function of the Assistant Director of HR Operations is to oversee and execute assigned areas within the HR Operations unit within the Department of Athletics and Student Recreation. This position reports to the Associate Athletics Director for HR Operations and will be a partner in developing, implementing and evaluating HR policies, programs and procedures, as well as managing several key functions for the department such as student employment and the volunteer process.
About the Work Unit Vanderbilt University's Athletics Department prepares student-athletes to become leaders and champions in life by placing the highest values on integrity, character, sportsmanship and victory. Vanderbilt is a charter member of the Southeastern Conference and is the conference's only private school. The university fields 17 varsity teams, 15 of which compete in the Southeastern Conference.
Duties and Responsibilities - Oversee and execute all areas of student employment for the Department of Athletics and Student Recreation
- Develop and execute internal processes to best support department hiring managers in the area of student employment
- Conduct informational sessions for hiring managers to effectively communicate current processes and best practices
- Monitor student employment payroll, assisting with issues that arise as needed
- Troubleshoot all Oracle issues on behalf of the department's employees, working with university HR as needed
- Work in conjunction with the athletics compliance office to ensure that all items related to personnel are in compliance with NCAA and SEC rules
- Coordinate employment efforts for assigned sports camps and clinics
- Ensure all camp/clinic employees are cleared to work prior to the start date
- Confirm Protection of Minors compliance for assigned camps
- Work in conjunction with compliance to ensure all sport camp employees and payroll is in accordance with NCAA and SEC regulations
- Coordinate the department's volunteer process, staying compliant with all departmental and university policies, while also ensuring NCAA and SEC requirements are met as well
- Manage compliance with Protection of Minors training for both Athletics and Recreation & Wellness as dictated by policies from the Office of Risk Management
- Coordinate all taxable benefit items for payroll as requested
- Work collaboratively to execute staff engagement opportunities throughout the year
- Assist with payroll for both bi-weekly and monthly employees as needed
- Performs additional duties and special projects as assigned
Qualifications - A Bachelor's degree is necessary.
- Prior experience with collegiate and/or professional athletics is preferred.
- Prior experience with HR processes is preferred.
- General knowledge of labor laws is necessary.
- High level of organizational skills and multi-tasking abilities is necessary.
- Ability to handle and communicate confidential and sensitive information is necessary.
- Knowledge of NCAA and SEC rules and regulations are necessary.
About Us Vanderbilt is a community of talented and diverse staff & faculty! At
Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of "America's Best Large Employers" as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice through:
- Working and growing together as a community of communities... we are One Vanderbilt .
- Providing a work environment where every staff and faculty member can be their authentic and best self , while providing the resources and opportunities to learn and grow.
- Encouraging development, collaboration, and partnership both internally and externally while fostering the value that every member of the Vanderbilt community can lead and grow regardless of title or position.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.
Vanderbilt University has made the health and safety of our students, faculty and staff and our surrounding communities a top priority. As part of that commitment, the University may require employees to comply with any testing or health and safety measures which the University may require.
Commitment to Equity, Diversity, and Inclusion At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal-opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification. Vanderbilt University
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