Job Description

Position Description

CGI is seeking an Administrative Assistant to provide administrative support to the U.S. Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE) in Washington, DC.

Responsibilities

• Provide administrative support to the Assistant Director, Chief of Staff, Division Chiefs, and Front Office teams, including managing schedules, calendars, and daily plans. Adapt plans to meet unusual requirements or respond to unexpected changes.
• Keep Senior Executive Service and other senior leaders informed in a fast?paced environment with competing priorities.
• Track assigned tasks and due dates, maintaining tasking systems for the assigned Division as applicable.
• Offer confidential support to the Chief of Staff and Front Office team, including Senior Executive Service leaders such as the Assistant Director and Deputy Assistant Director.
• Arrange conferences and meetings, including audio and visual conferencing requirements like Microsoft Teams.
• Review incoming correspondence, publications, regulations, policies, and directives affecting the AD, DAD, or OAFM organization, determining appropriate distribution and routing.
• Prepare and review outgoing correspondence for proper format and adherence to policy and procedures.
• Support the Division in preparing, editing, and reviewing written documents in English, including reports, forms, and various correspondences using Microsoft applications.
• Draft, edit, and review text for accuracy, grammar, punctuation, and logical presentation of information as requested.
• Compose memorandums and official organizational correspondences in English, preparing them for final signature.
• Create technical reports, papers, articles, and other materials involving the latest concepts in the financial/budgeting field.
• Resolve issues and negotiate differences in technical content, formatting, and data presentation, persuading others to accept editorial changes.
• Collaborate with Government experts to review submissions, validate processes, recommend improvements, and ensure the quality of published documentation.
• Rewrite portions of technical materials to ensure meaningful presentation of information.

Qualifications

• Duty hours are from 8:00 a.m. to 4:30 p.m., Monday through Friday.
• ICE Suitability Clearance is required before performing work at ICE locations.
• Effective oral and written communication skills in English, with the ability to read, interpret, and apply Federal policy, directives, and regulations.
• Strong fact?gathering and research methodology skills.
• Excellent written and interpersonal communication skills, with the ability to work independently and as part of a team.
• Proficiency in software such as Windows, Adobe, MS Office Suite (Excel, Access, PowerPoint, and MS Word), SharePoint, and Teams.
• Periodic travel to authorized locations may be required in the performance of duties.

Hourly Rate: $39.97/hour

CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, relevant experience and training, and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.

Benefits

• Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar?for?dollar contributions made by eligible employees, up to a maximum, for their job category.
• 401(k) Plan and Profit Participation for eligible professionals.
• Paid Time Off (PTO).
• Paid Federal Holidays.
• Health & Welfare Benefits.

Seniority level

Entry level

Employment type

Full?time

Job function

Administrative

Industries

IT Services and IT Consulting

EEO Statement

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at [email protected]. You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.

All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.

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